Shared folders and notes for project managers
Share notes and folders and write in them together
Share a folder. Write in it together.
Invite people to a folder or a note and work in it from your own Grape. Sharing comes with Sync and Pro, and on Pro you see each other type, with a named cursor for each person.
Share a folder with its subfolders and notes, or a single note on its own
Can edit for the people you work with, Can view for the ones who only read
Edits merge, so two people in the same paragraph never overwrite each other
On Pro, everyone in the note types live, each with a cursor that carries their name
On Sync, edits arrive with sync a couple of seconds later and merge the same way
You and everyone you invite need Sync or Pro, and a locked note is never shared
Invite by email
Type an address, choose Can edit or Can view and send. They join from the email or from the app.
See each other type
On Pro, everyone in the note writes live, with a cursor in their own colour that carries their name.
Can edit or Can view
Editing for the people you work with, reading only for the ones who just need to keep up.
On Sync, edits merge
Changes arrive a couple of seconds after they are made, and both sides are kept rather than overwritten.
See who changed what
Version history lists every edit under the name of whoever made it, with what they added and deleted.
Your undo stays yours
In a live note, undo takes back what you typed and never the line someone else just wrote.
Deliverables
Three things that stop falling through the gap
Not a feature list. What changes when the meeting, the actions and the risks live in one place.
The actions get written up an hour after the meeting, from memory.
Actions written while people are still talking
Record the meeting and ask for the decisions and owners as soon as it ends.
The status update means reopening every note from the week.
Status updates from your own notes
Ask what moved this week across a project folder and get a summary you can send.
The decision is in the notes, the task in the tracker, the file in email.
Nothing falls through the gap between tools
Checklists, notes, attachments and transcripts all live in the same note.
A sprint
What that looks like for project managers
Three points in a cycle where the app closes a gap.
01
Weekly meeting
Record it, get the transcript, ask for the action list and tick items off in the note.
02
Risk review
Keep a note per risk, linked to the meetings where it moved.
03
Reporting
Ask for a status summary built from this week and export it.
The rest of the app
What Else Grape Does
Every part of the app is built around the same idea: keep what you write, and hand it back when you need it.
Do not also transcribe it.
Record the standup, get the actions out of the transcript, and keep every risk, decision and follow up in a library you can search by meaning.