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Sync, backups and your data4 min readUpdated October 6, 2026

Use version history

Every note keeps its past versions, and a shared note shows who changed what. Preview them, restore one, and know the limits.

Every note quietly keeps its own history, so recovering last Tuesday's paragraph does not need a backup. Version history is part of the Sync, Pro and Lifetime plans.

How versions are saved

A few seconds after you stop typing, if the content actually changed, Grape saves a version. The AI also saves one before it edits a note, so any agent change can be rolled back. Each note keeps its most recent fifty versions.

Versions live in the library on your device, never in the cloud. Sync does not carry them, so each device keeps its own history, and a backup is what takes history to a new machine. The edits other people make in a shared note are the one exception, below.

Viewing history

Open the note menu and choose Version History. Versions are listed by time, and selecting one shows a full preview, including flashcards, quizzes and mind maps as they were.

Step by stepOn desktop
1Open the note menu and choose Version History.
2Pick a time on the left to read the note as it was then.
Step by stepOn mobile
1Open the note and tap the menu in the header.
2Choose Version History.
3Tap a version to see the note as it was.

Restoring

Restore replaces the current content with the version you selected. Restoring is itself a change, so the content you replaced becomes the newest version, and nothing is ever lost by looking.

Step by stepOn desktop
1Choose Restore to bring that version back.
2The dialog closes, with the note back as it was then.
3Open Version History again: the text you replaced is the newest version.
Step by stepOn mobile
1Tap Restore under the version you want back.
2The note takes that version, and the text it replaced is kept as the newest one.

Edits in a shared note

In a note you share or joined, the history also lists the edits other people made, each under the name of whoever made it, in their color. The edits one person makes within a few minutes of each other are one entry, and when several people type in the note together, the entry names all of them.

Choosing someone's edit opens on Changes: what they added is highlighted green, what they deleted is struck through in red, and a picture, drawing, file or mini app they added or took out is named. Whole note shows the note right after their edit, and Restore brings that back like any other version.

Their edits arrive with sync once they have paused for about a minute. Your own edits are listed as always, and each device keeps the last fifty versions of a note, yours and theirs together. With Can view, the history is there to read, without Restore, and a shared note shows Version History even with the setting below switched off.

To reach everyone, these edits are kept on Grape's servers: the last fifty for each shared note. They are deleted when sharing stops, and a month after a note leaves the share.

Step by stepOn desktop
1In a shared note, open the note menu and choose Version History.
2Click an edit with a teammate's name under its time.
3Changes shows what they added in green and what they deleted struck through in red.
4Click Whole note to read the note as it was right after their edit.
Step by stepOn mobile
1In a shared note, tap the menu in the header and choose Version History.
2Tap an edit with a teammate's name under its time.
3Changes shows what they added in green and what they deleted struck through in red.
4Tap Whole note to read the note as it was right after their edit.

Turning it off

Version history is on by default and controlled in Settings under Notes. It stays on for most people; the toggle exists for the rare library where storage is tighter than history is valuable.

Step by stepOn desktop
1Open Settings and go to Notes.
2Switch off Enable version history.
Step by stepOn mobile
1Open Settings and tap Notes.
2Turn Enable version history off or on.

History or backup

Version history is per note and recent. For whole library recovery or anything older than fifty changes, use backups.

Did this not help? Contact us with the version you are on and what you were trying to do.

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