A routine is work you hand Grape AI, or one of your agents, to do on its own at a set time: once tomorrow at nine, every morning, every Monday and Friday, or on the first of every month. Grape runs it on its servers with Grape AI, so it runs even while your phone and your computer are off. Each run is saved as a chat, and it can write notes as it works. You do not need an agent: Grape AI does a routine itself, with all your notes and the web. Routines are part of the Pro plan.
Make a routine
Open Settings and go to Routines, in the AI group under Agents. Choose New routine. Grape AI does it to start with; to hand it to one of your agents instead, pick the agent at the top. Give the routine a name and write what it should do. Write it as a full brief, the way you would leave a note for someone working while you are away: what to look at, what to write and where to put it. It works alone and cannot ask you anything.
Then pick when: Once with a date, Every day, Every week with its days, or Every month with the day of the month, and the time. Choose Add routine, and the list shows when it runs next. A routine keeps the clock of the device you made it on, so one set for 8:00 in Istanbul runs at 8:00 Istanbul time wherever you are.
Ask in the chat
You can also just ask. In any chat, say what you want and when: "every morning at 8, find the AI news and write me a short note", or "tomorrow at 9, go through my launch notes and list what is left". Grape AI, or the agent the chat is with, schedules the routine and says when it runs. Ask it which routines it has, or tell it to stop one, and it does that too. Each keeps to its own: Grape AI sees the routines it does, and an agent sees its own.
What a run can do
When Grape AI does a routine, it reads all your notes, searches the web, writes and adds to notes, and knows what it remembers about you. A new note goes into your Notes folder at the top level, or your first folder when there is none.
When an agent does it, the run follows the agent's instructions, knowledge and switches, and answers with Grape AI whatever model the agent uses in the chat. It reads your notes (only the agent's own folders and notes when Read all your notes is off) and the agent's files, searches the web when Search the web is on, and writes and adds to notes when Create and edit notes is on. A new note goes into the agent's first knowledge folder.
Either way, a run cannot move, organize or delete notes, make images or change what the AI remembers about you, and a locked note stays out of reach.
See what it did
Each run is a chat in the chat history, with Grape AI or with the agent, named after the routine, with the steps it took. Open the routine in Settings to see its history: when each run happened, how it went, the start of its answer and the notes it wrote. Click or tap a run to open its chat and carry on from there. A run that did not finish says why, for example that the agent was turned off or the month's Grape AI allowance ran out.
Run it now
On a routine, Run now starts a run straight away without moving its schedule. It is a good way to check the brief does what you want before the first morning comes. When it finishes, its chat arrives with the next sync.
Get notified
Turn on Routines in Settings under Notifications to hear when a run finishes, and click or tap the notification to open its chat. On the phone, the first routine you add asks whether you want them. On desktop the notification comes while Grape is not in front; in front, a notice with Open shows instead. See Get notified when the AI is done.
Turn one off or delete it
Each routine has a switch: off, it stays in the list and does not run until you turn it back on. Delete routine removes it, and the chats of its past runs stay. While an agent is turned off, its routines' runs are skipped, and if the agent is deleted, its routines turn themselves off. Grape AI's own routines never stop for that.
Limits
An account can have 20 routines, and a run can take up to four minutes. Each run counts toward your Grape AI allowance under Agent routines, so a daily routine is about thirty runs a month.