Grape
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Writing and the editor2 min readUpdated October 1, 2026

Create checklists and to do lists

Checkbox lists for tasks, how to put their items in a new order, and a pattern for a running to do note that actually gets used.

A checklist is a list where every item has a checkbox you can tick.

Adding one

On desktop, type / and choose Checklist, or use the checklist button in the toolbar. On mobile, tap the checklist button on the toolbar above the keyboard. Pressing return adds the next item, and pressing return on an empty item ends the list.

Step by stepOn desktop
1Click Checklist in the editor toolbar, or type / and choose Checklist.
2Type an item and press Return for the next. Return on an empty item ends the list.
Step by stepOn mobile
1On an empty line, tap the checklist button.
2Type an item and press return for the next one.

Ticking things off

Click or tap the checkbox. Checked items stay in place with their box ticked, so the note keeps a record of what got done rather than making it vanish.

Step by stepOn desktop
1Click the circle beside an item to tick it.
2The item stays where it is, ticked.
Step by stepOn mobile
1Tap the circle in front of an item.
2The item is ticked and stays where it was.

Moving items

On iPhone, iPad and Android, hold the circle in front of an item for a moment until it lifts off the note, then drag it up or down. The other items move aside to show where it will land, and it drops there when you let go. A quick tap still ticks the box; only a hold picks the item up.

Items nested under it come along, and a nested item moves among the items of its own list. If you drop it in the wrong place, undo puts it back.

Step by stepOn mobile
1Hold the circle in front of an item until it lifts.
2Drag it up, and the other items move aside to make room.
3Let go, and the item stays in its new place.

A pattern that works

Keep one running to do note and pin it so it stays at the top of the list. New tasks go at the top, finished ones get ticked, and once a week you delete the ticked ones. It is low ceremony and it survives busy weeks. On iPhone, the Unchecked widget puts that note's list on the home screen and lets you tick items off from there.

Tasks inside other notes

Checklists work anywhere, so meeting notes can end with a short list of actions right where they were decided. If you want to find them again later, add a tag like #todo next to the list.

Did this not help? Contact us with the version you are on and what you were trying to do.

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